Setting up and managing payroll can be complex and time-consuming for any business. With EKW Group’s expert payroll service, you can outsource this critical function and focus on what you do best – running your business.
Here’s a concise guide to basic payroll procedures, highlighting how EKW Group simplifies each step. See the guide below:
To set up a Pay As You Earn (PAYE) scheme, contact the New Employer’s Helpline on 0300 200 3211 or register online via the GOV.UK website. As an employer, you’ll handle PAYE, calculate National Insurance Contributions (NICs), and manage statutory payments like SSP, SMP, OSPP, and ShPP. EKW Group can manage the entire PAYE set-up and ongoing administration for you, ensuring compliance with HMRC regulations.
Employers must submit regular payroll information online, detailing payments and deductions made by employees on or before payday. Detailed guidance is available on GOV.UK or through our Payroll Real-Time Information factsheet. EKW Group ensures timely and accurate Real-Time Information reporting, freeing you from the hassle of regular submissions.
Use HMRC’s online calculators or equivalent software to calculate tax and NICs for your employees. Tax is calculated based on gross pay, tax-free allowances, and individual circumstances. NICs are calculated on a non-cumulative basis. EKW Group employs advanced payroll software to handle these calculations accurately, eliminating the risk of errors.
Taxes and NICs must be paid to HMRC by the 19th of the month following the payroll month. Electronic payments extend this deadline to the 22nd. Small employers (with payments under £1,500 monthly) can opt to pay quarterly. EKW Group ensures all payments are made on time, helping you avoid penalties and ensuring smooth operations.
You need to maintain and complete several forms:
- P11 Deductions Working Sheet: Details pay and deductions for each employee.
- P60 End of Year Summary: Given to all employees at the end of the tax year.
- P45 Details of Employee Leaving: Provided to any employee who leaves, detailing their earnings and tax paid so far in the tax year.
- Starter Checklist: Completed when a new employee starts to ensure proper RTI compliance.
EKW Group handles the preparation and maintenance of all necessary forms and records, ensuring compliance with HMRC requirements.
HMRC imposes penalties on employers who fail to submit online information on time, pay liabilities promptly, keep necessary records, operate PAYE or NI correctly, make correct statutory payments, or provide relevant forms to HMRC or employees on time. EKW Group helps you meet all these obligations effortlessly.
Automatic enrolment places duties on employers to enrol workers into a workplace pension scheme from a specified staging date. The main duties include assessing worker types, providing a qualifying pension scheme, informing workers about automatic enrolment, enrolling eligible jobholders, and completing the declaration of compliance. EKW Group manages these responsibilities, ensuring your business meets all pension enrolment obligations.
How EKW Group Can Help
EKW Group offers comprehensive payroll services, from setup and compliance to ongoing management and expert advice. If you would benefit from more detailed business guidance, please don’t hesitate to get in touch with a member of our team on 01942 816512 or email:
Kirsten Croston, Payroll Manager: [email protected]
